Pivot table value filter not working.
Feb 4, 2017 · Hello.
Pivot table value filter not working. Here we have a pivot table that shows Sales and Orders by product, sorted by Sales. I put Value in the Values area and also in the Rows area. Why is the pivot table not sorting that one name with the others? Jan 29, 2012 · I wanted to create a pivot table that showed the top 10 areas by the sum of amount, however, Excel for Mac 2011 only displays the first 10 items in the list. Jan 22, 2014 · Filter the Row Fields You can use filters in the Row and Column fields too. One area is Oct 14, 2025 · Learn how to fix pivot table sort issues by changing rows, disabling auto sort, turning off custom lists, and manual sorting tips. Right-click on any cell in the pivot table, including the headers. Master pivot tables by thinking ahead! Follow simple tips to avoid common problems and ensure your data analysis is smooth, efficient, and hassle-free. In a pivot table, firstly I apply the correct group filter. So, the pivot table is effectively unfiltered, and includes all rows of data. Jul 4, 2019 · COUNT function not working for value in pivot table I have downloaded the results of an online survey and have started building a pivot table to try and make sense of them. May 5, 2022 · Often you may want to filter values in a pivot table in Excel using a “Greater Than” filter. What does this mean in the real world? Consider these two scenarios: Scenario 1: You have 2 Jun 8, 2018 · Change the workbook to an upgraded file format (. I would greatly appreciate any help please. My issue is, I'd like to filter some values for reporting purpose, when that specific filed was put in Row or Column labels, I In the attached workbook you will see that there are negative values for some customers in the pivot table. Each month, the table is refreshed with new data, and the pivot table is also refreshed. I tried 2 formatting types in the date column on the data set: Custom and date. Fortunately this is easy to do using the Value Filters dropdown menu within the Row Labels column of a pivot table. The pivot table has filters at the column headers. In Excel, use slicers and other ways to filter large amounts of PivotTable data to show a smaller portion of that data for in-depth analysis. In the attached picture you would see that Sep 2017 there's a negative value shown for warehouse location Davenport. and nothing. Below is a screenshot for the unfiltered pivot table and the whole source table. Sort by column or row, custom order. The “Between” filter helps isolate data within a specific range, like sales between $100,000 and $200,000. 5 which included 10 items, then I filtered Item to show Top 8. 09494701772928E-13 Any way to still filter out 0's without needing to touch the formulated cells or needing to round 2 decimals? Jun 12, 2024 · After removing the filters from the pivot table all sums for all items in the pivot table add up to what is shown in the source table. i tried setting value filter on the needed field > 0 but nothing. I think this is causing my Pivot table Filter to not work. You can filter data based on value, label, or using the search box. Filter By Value allows you to apply a filter to a column from the Values section of a Pivot Table in Excelunless you're on a Mac where it's broken! Not a Mac user? Jan 29, 2012 · I wanted to create a pivot table that showed the top 10 areas by the sum of amount, however, Excel for Mac 2011 only displays the first 10 items in the list. Here we Filter PivotTable using inbuilt filters, create filters, CSV, Slicers, examples & downloadable template. Select cell K3 and switch on the auto filter. 1) Apply a Label Filter In this example, the pivot table has data from 2013-01 to 2013-12. I checked my data and when I filter on ONE selection, I still get ALL other available selections with ONLY the calculated items along with them. I thought there was a problem with my sourcedata, but when I filter the source table using Number filters, it worksfine. Since the field is in the ROWS section of the pivot table it is no longer affected by a Value Filter. Perhaps a more raw hack will work for you. Oct 30, 2019 · Excel pivot tables filter on the values in rows and columns in a pivot table, not the value grid. I click on the down-arrow for the number field and select the filter option to show only those where sum is greater than 5. You filter the Row field by using Date Filter, Label Filter, or Value Filter. Thanks. In the power pivot, I brought in a filter for the lookup value, "channel group" in the dimension table and under "Row" I brought in the "end user" field from the base data. (There are over 3000 rows in the Source table, so that's just a small piece of what I'm examining. Mar 31, 2020 · Help Center Community Gemini in Docs Editors Google Docs Editors Privacy Policy Terms of Service Community Policy Community Overview This help content & information Feb 21, 2017 · The Filters area of the pivot table allows us to apply a filter to the entire pivot table. Discover best practices for efficient data analysis. PNG But I still see all of my zeros in the PT like this: PT not filtered. apple, then the data is not filtered and the filter is disabled. I have a pivot table column that has % values. xlsx), and refresh your pivot tables - you'll get an interesting message informing you of the changes made to Top 10 filtering, and then the multiple Top N filters will apply correctly: Here's some more information about Pivot Table versions / compatibility, from Microsoft Apr 13, 2021 · The problem with this suggested method is that it only filters for the pivot table rows that are already expanded. I want to filter out the parts of negligible cost (say Aug 30, 2021 · I have an excel workbook with a pivot table that is built from data in multiple tabs within the workbook. So if I build a pivot table in the conventional way (using the raw data cells as the source), the 'Top 10' filter will include any Areas who are in a tie for 10th place. However, there seems to be a bug where it does not update the fi Mar 21, 2017 · I want to filter the date as necessary in the pivot table, but the filter only shows me each and every daynot grouped data by year which can be drilled down as desired. Aug 5, 2025 · i have a pivot on a cube, the pivot resides on a sharepoint. I made some dummy data using random numbers, and made a pivot table with a twist. Sep 15, 2025 · In this article, we will discuss possible reasons why the filter has failed—and how to address the issue. I have a filter for 2 company names, every time I open the Pivot the data Values for previous months shows wrong information. I am trying to filter it so that I only see countries where "sum of available" is above 50,000. Mar 19, 2015 · I have a Pivot Table set up like this: PT setup. If the filter field is placed on the pivot table rows or columns, however, you get a much wider set of Label Filter conditions, including Greater Than. In the PivotTable Fields window, drag fields down to one of four areas to build the table. I have two columns of data, each with ~35,000 records of varying numeric values. I couldn’t sort the table by the column “Total Fees”. We can check the Select Multiple Items box in the filter drop down menu to filter the pivot table for multiple items in the field. What am I doing wrong? The attached is a generic example. g. Also tried creating a whole new pivot table with JUST the Daysfield in the rows column, and it still doesn t work. Aug 26, 2016 · Hi, I was working on a friends office 2016 creating a pivot table from a data sheet using a table I created separate sheets of various pivottable from a very simple data sheet , that is setup as a table - about 10columns we added some data and created the pivot table as we wanted them using the filter on some we unchecked blanks I'm trying to filter the linked pivot table by the values. When I use value filter (in the pivot table) and select I'm using a filter on the pivot table. Jan 10, 2024 · Hi everyone, I am trying to filter a pivot table for values in a list with VBA, but I keep receiving errors that VBA is "Unable to set the visible Apr 7, 2020 · blanks in my pivot table and data not appearing in pivot table, even after refreshing all. Within that I have top and bottom 10 filters to focus on the main challenges/opportunities However, using Top 10 if the sales person (as per the example) has not many customer values that fit the top 10 selection but within that many of the same value (here it is zero) I get overlap issues There are 11 of these files for the different Feb 25, 2021 · However, when you click on filter, you can still see the source data - while I already erased the source data If I add new data to my source data - the item is not selected in the filters and therefore, does not appear in the pivot table. . when pivot this data and applied date filter it is behaving as above but when added slicer "Insert Timeline" or added original date column beside "Year and Month" then filter is working properly. Does anyone know what happens here? Thanks. Data and Pivot Then I did some filtering. Any ideas? Value-Filter Aug 2, 2022 · I built a relational data model using power pivot. Nov 18, 2024 · Hi, I'm trying to sort values by 0 in a pivot table. The activity works, but the filter value name is not visible in the Excel Pivot Table. "hours") in the Pivot-table is correct, so all data contained in the table "Bookings" is captured However, not all values appear in the filter (e. Mar 7, 2025 · Hello, I have created a pivot table with filters and rows. Aug 1, 2025 · Struggling with a filter not working in Excel? Discover five common reasons why your filters might not be functioning correctly and how to fix them quickly. This works with just the specific fruit, but if I try and include the overall type, e. Any suggestions on things to try would beappreciated. PNG I go in to filter out any 2016 Requested that is equal to zero: PT filtering. Built-in Pivot Table Filter When you create a pivot table, the column headers from the data become fields for the pivot table. I created version 4 to see if I could get rid of the problem, basically I cant get rid of the blanks that appear on my pivot table. Feb 7, 2022 · "Value Filter" in Pivot Table not available (Greyed out) I have a simple pivot table which I'm trying to use "value filter" under column heading "Days" - but when choose this function from drop-down list only available one is "Top 10" I have another file in almost same layout of raw data dump and can use the function without any problem. Now you can filter out the zero's from the Change column. Master filtering, calculations, and visualization for efficient data analysis and reporting. Nov 27, 2013 · In an Excel pivot table, you are correct that a filter only allows values that are explicitly selected. How can I sort this column? Apr 29, 2021 · After a refresh of the Pivot-table: The result of the calculation of the values (e. But when pivot table sums up those cells, visually the sums are 0 but when you highlight, it shows: -9. Filtering by values improves report clarity and removes distracting outliers from your analysis. However, you can change a setting to enable this option when you need to. Why? Data: Original pivot: I recreated the same tabl Maybe this approach will work. Press Alt + F5 to Refresh the pivot table. Jan 5, 2012 · The code breaks when it gets to the last 2 lines (in Red) because the pivot table does not show the filter options to filter by "Greater Than", in fact it only shows the option to use the Top 10 and nothing else. Let’s take a look. Aswell, when i try to show top 10 only, Excel won't do anything. In the most simplistic view, I have a base data and a dimension table (many to one relationship). Then I want to apply a value filter which displays a list of the users with Inactive days higher than 89. This video shows how to apply multiple filters to a single field in a Pivot Table, providing a valuable tip for enhancing your data analysis. It will only return the blanks not 0. By default, a pivot table won’t allow multiple filters on the same field. I only want to shows rows where the "Project number" meet TWO criteria. I have a pivot table which gives me all the clients who purchased different items. Feb 2, 2004 · Hi all, Using Excel 2010. I have two versions of my workbook here, version 3 and 4 attached here. This is an "AND" condition. I think because it's referencing to some cells that have formulas, but their value is still 0. Learn how to refresh, update data source, and clear old items quickly. If you expand collapsed rows after applying the filter you may still see unwanted rows. Has anyone else seen this? Thanks Jun 25, 2009 · For the past few hours, I have been trying to figure out how do I filter the value field in a pivot table. When you create a Pivot Table you can sort and filter in the rows or column area but can only sort in In this tutorial, you'll learn how to filter data in a Pivot Table in Excel. Alternatively, we use the click activity-clicking the filter icon and then clicking OK—and then the filter name is displayed. Setting the Sum of Overdue filter as Greater Than 0 does not work for me. I need to be able to exclude the accounts with zero sales dollars. Any help would be appreciated. Dec 17, 2024 · In this step-by-step Excel tutorial, learn how to have multiple filters per field in a Pivot Table. When filtering a pivot table, you might want to filter the same field by Label and Value. This is a great way to filter the report to only see data for certain time periods, categories, regions, etc. Say that you have a pivot table. May 14, 2013 · Is there a way to filter out the value of zero in a pivot table, SUM values column? I have tried many things and none work other than copy/paste values in a new sheet and filter out the zero values. Troubleshooting can be a time waster. I have my Pivot Table and only want to see values greater than zero. This workbook contains two worksheets - the first contains the Data and the second contains the Pivot Table. But when I add the value filter (via the PivorTable Fields chooser, so the May 21, 2016 · I do not see an option to filter on an aggregate column of a pivot table (in my Excel 2007 at least). i want to filter out those values from my pivot so count for example does not include them. How do you do that? Copy and pasting as values and using an auto filter afterwards should work, though. I would like to filter Pivot Table so suppress rows where value field is 0 or blank. The pivot table has separate filters for year and month, based on the transact_date field in the table. Feb 4, 2017 · Hello. Let’s filter the products to show only the top 3 I have a pivot table containing a list of assemblies and the costs of the parts, with the subtotals equating the total cost of the assembly. When I apply the label filter for some of the ranges, it is not working. Dec 12, 2023 · The problem is that although I can apply a number filter to the column in the data sheet, the same filter doesn't work for the pivot table. My first first always has the automatic filter drop down so I can sort by A-Z, highest to lowest etc. Step 1. Currently if you pick multiple items in the filter it is an… Feb 11, 2017 · Yes, the value is right. Feb 20, 2025 · Usually, it’s easy to sort an Excel pivot table, but you might run into one that just won’t sort correctly! For example, employee names are listed alphabetically, but there’s a name at the top that doesn’t belong there. Has anyone else seen this? Thanks Feb 1, 2011 · Re: Pivot table will not return top 10 (Filter) Probably worth spending time familiarising yourself with Pivot functionality - Debra Dalgleish's site is an excellent resource - eg Sorting Pivots Mar 25, 2022 · I created a pivot table (screenshot below). I tried to write this ="> 0" for anything above 0 but it doesn't change naythiing. The data contains several hundred thousand rows of data so I loaded the table as a data model in Excel. Nov 12, 2013 · New to pivot table so bear with me with silly question. Refresh ALL, does not work. Jun 21, 2016 · Hello, I am using EXCEL 2016. May 31, 2018 · An interesting problem from Sam in Nashville: Sam wonders why his pivot table does not correctly refresh after he uses the Search box in the Filter drop-downs in his pivot table. Frederico – Frederico Feb 1, 2019 · It seems that Excel's Top 10 Value filter within a Pivot table behaves differently depending on the 'source' data of the pivot itself. I'm creating the pivot tables from that data model. I… Oct 16, 2013 · Hello. Jun 1, 2021 · Tony2021 Indeed, the built-in Filter option applies the "difference from" to the previous date displayed. This video shows how to turn on filtering capabilities in the values area of a Pivot Table. May 23, 2022 · This tutorial explains how to apply multiple filters to a pivot table in Excel, including a complete example. certain "Projects" do not appear) Apr 8, 2020 · Pivot table label filter not filtering out all data I have a pivot table for lab test values that number 10-600. The filters that you selected will Guide to Pivot table filter. I created a pivot table from the data and now I want to filter out values in column B that are less than 50,000. If you did that in your case, then the added benefit would be that the various probability levels that match your condition are shown in the May 2, 2016 · Why when I select to Filter a column of Numbers into Ascending Order the numbers don't change? I've noticed that if I amend the data source then on the pivot table the modified number "climbs" to the top of the list and still can't filter into… Dec 6, 2023 · Explore the methods on how to filter values in a Pivot Table with our guide . Feb 8, 2019 · Hey there, i'm working with this pivot table (see attachment, Sheet "Resumen"), and when i try to filter column I, Excel won't let me; for example, try to filter the first 10 values and the pivot table will be empty. This particular video was inspired by a re Jan 28, 2021 · Pivot table row filter drop down is not displaying only filtered items? When I filter on an item in a row field the other rows should display only relevant options for the filtered data and they aren’t. I've done a bit google search but looks like similiar questions were asked before but without clear solution. Filtering in a pivot table is similar to applying any other filter in Excel. I can click on a filter button and the list of items available and their checkbox appear like… Oct 13, 2017 · Removed all other filters on all fields,still nothing. Apr 8, 2015 · I want the pivot table and the pivot chart to only show sum totals which are greater than 5. However, I now need to eliminate these negative values. Even because after I try for some minutes the same value it works, and then doesn´t again, sometimes I quit the file and try again 10 minutes later, it work for 2/3 values, then stop working. Jun 30, 2025 · I have a Pivot Table and for some reason the drop-down control (named "PER/BIZ" in Column B, Row 1) that runs the Filter is not working. When I apply a filter on the data set the dates are grouped by year, month, and finally be date. PNG So what I REALLY want is to filter out items with a 2016 Requested = 0 AND Notes = 0. Can someone advise please? I've attached an example workbook. When you create a subsequent pivot table (or chart) based on the same data as an exiting pivot table/chart, you are asked whether (or not)you wish to share this cache between the tables/charts. Here is a screenshot attached. I've attempted to attach the spreadsheet to this thread (not sure if it's worked, as the attachment button doesn't seem to do anything!). In the example shown, a filter has been applied to exclude the East region. But no matter what I seem to do, I can't figure out how to make the PT show me all of the lines where Jun 28, 2023 · When I have updated information in a Pivot table I can click "Refresh" and it will update the data within the pivot chart. I have tried to apply a value filter by clicking here and filling it out like so but the pivot table doesn't change, all of the countries are still listed no matter their "sum of available" counts. Easy steps, videos, Excel files May 31, 2025 · I have a pivot table, which is linked to a named table within the same workbook. Aug 4, 2017 · I have a pivot table and I would like to sort some columns. ) My pivot table will not allow me to use the value filters - all options are greyed out except "top 10". When I click "sort from A to Z" nothing happens. Feb 23, 2025 · How to fix Excel pivot table sorting problems- new items at end, wrong items at top. This will insert filter buttons in row 3 of the pivot table. Feb 17, 2021 · Trouble filtering top 10 in pivot table Hi I have a pivot table showing fruit sales and need to show the top 10. Mar 28, 2011 · The pivot table is filtered for the Y values. I am not sure how this effects totals. In the top row, first I filtered the rows-area Value to show all > 0. I am just able to sort the first column o Mar 16, 2011 · Could anyone tell me why the value filter doesn't work in excel pivot tables? The instruction seem pretty straightforward and easy, but when I apply a filter, nothing changes. This lets you filter the aggregated numbers in the VALUES field from the perspective of the field you are filtering from (in this case, from the perspective of the ID field) Learn how to fix a pivot table that is not sorting correctly. How can I get the value filter option to work for me? Oct 6, 2010 · Hi all, I have a pivot table with calculated items. Excel pivot table filters help you to display select portions of data at your discretion and zero in on a special segment. Sep 17, 2019 · In essence, my filter is being placed onto the pivot table, but it is not "actioning" and the pivot table data does not reflect the filter that appears to be active on it. ) Dec 14, 2024 · Learn how to filter multiple values in an Excel pivot table using checkboxes, search, wildcards, slicers, and VBA. i tried setting value filter on the needed field > 0 after adding the field in I have a pivot table that looks like this. Jul 8, 2021 · I have a number of pivots that make up a sales report. However, in some months, there are no rows with Y values, so the pivot table filter "breaks" when it is refreshed. Learn to customize your Excel Pivot Table effortlessly. Now when I am using top 10 filter in the pivot, it is showing me top 10 names and their record counts which totals to 8000 but now when I am clicking the count of 8000 to see the 8000 records I am still seeing 17000 records. Feb 2, 2018 · Click on the Customer ID filter icon, and select the VALUE filter option. Jun 3, 2024 · So the grand total of the pivot table shows as 17000 which is the total record count for the list of 100 names. But the "sort" function is not working at all. Is there any way for Filter to still Key Takeaways: Value Filters allow you to filter Pivot Table data based on numeric criteria instead of text labels. May 12, 2025 · Fix Pivot Table drop-down list not updating in Excel with easy steps. I tried all the value filters and they don't work. Apr 9, 2018 · In my pivot table filter, the column containing numeric values is not sorted, while the corresponding column in my data table is nicely sorted. 4 days ago · Learn how to fix Excel pivot table date issues by converting to proper date format, removing errors, and cleaning extra spaces. The table source are the results from a simulation which calculates the pressure at that 'Source'. Jun 30, 2023 · This tutorial demonstrates how to filter pivot table values in Excel and Google Sheets. Instead of applying a number filter, the pivot dropdown menu just shows me each and every bill amount. at the top. Its weird. This guide covers common causes of the issue and provides step-by-step instructions on how to resolve them. Jun 28, 2023 · Noticed something different; built small table by entrying random dates and some values. There are 3 types of pivot field filters: Label Value Manual We’ll see how they work individually, and then how they can be used together. If you are selecting a Value Filter, you are affecting only fields in the VALUES section. Jan 10, 2011 · My database is 21 columns by 39,078 rows (in case this matters. With this information, you'll be able to get your pivot table sorted correctly in no time. Especially when you haven't been able to identify the source of the problem. When I place additional fields in my rows, this option is not made available automatically. This is because pivot tables, by default, display only items that contain data. Jul 2, 2025 · I have a Pivot Table sheet and I’m using the “Filter Pivot Table” activity to filter a selected value. Change the underlying data. Hi, I am trying to filter values from 10/1/2016 - 12/31/2017 to show sum of only greater than zero values but it's not working properly. To show only the last six months of the year, you can use a Label Filter on the Order Apr 12, 2017 · That is an important aspect of how Pivot Tables work in Excel. Any ideas why this is?. Jul 10, 2022 · Filter By Value allows you to apply a filter to a column from the Values section of a Pivot Table in Excel…unless you’re on a Mac where it’s broken! Not a Mac user? The same trick can be used to solve another Filter By Value problem that exists in Excel on both the Windows and Mac platforms. In a previous thread I was helped with how to display only customers with a value in Sum of Overdue which worked OK. There are two pivot tables, one without the filter and one with the filter applied. I will try the code given bellow by Shai Rado and update if it works properly. The column label is the lab value and I need to figure out how many results are in specified ranges. Using Excel 2013. The value grid is filtered by the selections for columns and rows. When a filter is applied to a Pivot Table, you may see rows or columns disappear. Even though lots of rows contain zero. Dec 19, 2019 · I filter my Pivot table to show value of more than $20,000 but why do I still see the lower value? I did filter both row and column since neither worked. Feb 21, 2025 · Fix 1 – Remove the Old Items If you’ve heavily modified a pivot table to the point where some categories have been completely replaced, you may encounter “phantoms” of the old data in drop-down lists and filters, which may propagate into the pivot table. No change to the pivot table or chart. i have to re- apply the filters (2 company names) for the Values to show the right amount. Aug 24, 2016 · I am working in Excel 2013, building a pivot table with multiple fields in the rows. Jun 17, 2021 · Hey all, i recently started using pivot tables in excel 365 in my data set i got some lines with 0 values. Pivot Table is driven by underlying Data Model (PowerPivot) Row Labels are: Container |-Category But when I click on Row Label and choose value filter and choose the correct Oct 9, 2023 · Pivot table label filter not working in filters area Dear all I do not get the following behavior of pivot table (using Office 365): When I want to filter a field to not end with some specific text, I have to pull it into Rows or Columns area to be able to use label filter. There’s a simple setting you can flip to remove that. Dec 14, 2024 · Learn to find top 10 values in Excel pivot tables. I clicked on value filter equals 0 and then it doesn't show anything. But this just adds another "level" to my data, which is not needed. ixjlfhhm5i90ha6ad3fqosudroicsqyip6r7fbp